Meeting documents
Decision Maker: Cabinet
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
Decisions:
The Cabinet
received a report which informed Members of the options for the delivery of
waste collection, recycling and street cleansing services at the expiry of the
current contracts with Serco and Biffa and set out the risks and legal
constraints applying to the various options available.
Wycombe District Council’s Cabinet had
supported the recommendations at their meeting on 4 June 2018 and the Cabinet
at South Bucks District Council would consider the recommendations on 27 June
2018.
The Cabinet was advised that the
requirements for commissioning external resources to support the procurement
had been reviewed. As such, the decision of the Chiltern, South Bucks &
Wycombe Joint Waste Collection Committee at its April meeting, that an initial
budget of up to £200,000 be approved to fund the resources would require
amending to ‘up to £300,000’ split in proportion to the number of households in
each district as per recommendation 2(ii).
RESOLVED
|
1. |
|
|
(i) |
To agree a contract
extension with Serco until the end of October 2021 to align the termination
date with the South Bucks/Biffa contract, provided that such extension is
compliant with the Public Contract Regulations 2015, and to commence the
procurement of a single joint three-way contract to commence in November
2021. However, if the said negotiations are unsuccessful, to commence the
procurement of a single joint three-way contract with a staggered
commencement of March 2020 in Chiltern and Wycombe and November 2021 in South
Bucks. |
|
(ii) |
To delegate authority to
the Head of Environment, in consultation with the Head of Legal and
Democratic Services, Head of Finance and the relevant Portfolio Holder, to
take the steps necessary to progress the option selected under Recommendation
(i) above. |
|
(iii) |
To delegate authority to
the Head of Environment in consultation with the Portfolio Holder to finalise
the specification of the services to be delivered. |
|
(iv) |
To delegate authority to
the Head of Environment in consultation with the Head of Legal and Democratic
Services and the relevant Portfolio Holder to determine the procurement
method under the Public Contract Regulations 2015. |
|
(v) |
To approve the release of
earmarked funds set aside in the Waste Reserve to fund the activity set out
in 2 (i) below. The amount not to exceed the total
reserve of £281,000 and to be delegated to the Head of Environment and Head
of Finance in consultation with the relevant Portfolio Holder. |
|
(vi) |
That the initial budget
approved by the Chiltern, South Bucks & Wycombe Joint Waste Collection
Committee be increased to up to £300,000 to fund the resources referred to in
2(i) in the proportions set out in 2(ii) below. |
|
2. |
To note the decisions of
the Chiltern, South Bucks & Wycombe Joint Waste Collection Committee: |
|
(i) |
That authority be
delegated to the Head of Environment to procure sufficient professional and
technical resources to enter into initial discussions and to prepare for and
support the procurement project/s; |
|
(ii) |
That an initial budget of
up to £200,000 be approved to fund the resources referred to in (i) above, to be funded by the Authorities in proportion
to the number of households in each district (CDC - 28.12%; SBDC - 20.46%;
WDC - 51.42%), with sums to be released in accordance with each Council’s
internal approval process. |
Publication date: 26/06/2018
Date of decision: 26/06/2018
Decided at meeting: 26/06/2018 - Cabinet
Effective from: 06/07/2018